Board Meeting October 2, 2020
The meeting was called to order by president, Scott Woogen at 6:00 p.m.
ROLL CALL: Those present in person were: Scott Woogen, Anne McDonald, Wilma Foley, Betsy Brown, Stacey McLenaghan, Tyler Shehan and Debbie Warnick. Those present by phone were Randy Jackson, Charlie Robbins and Jan Nofsinger. A quorum was declared.
MEETING MINUTES: The minutes from the previous meeting, August 25, 2020, were approved as written.
TREASURER’S REPORT: The treasurer’s report for September was reviewed and approved as written.
Item 1. Race Meet
There was general discussion regarding how the race meet is going. Everyone agreed that it is running smoothly, although the lack of fans is different. Randy Jackson questioned why drivers with a Q/F license are not allowed to drive during the meet. This is a USTA rule and not something we can control. He was encouraged to contact TC Lane at the USTA for further clarification.
Item 2. Election of Officers
The following were nominated and seconded to serve as officers for the coming year. All officers were unanimously approved.
Scott Woogen- President
Charles Robbins- Vice President
Betsy Brown- Treasurer
Item 3. Breeders Program
It was discussed and agreed that we should look into setting up a separate corporation to oversee the Breeders’ program. Debbie will discuss how to proceed with our lawyer, Dicky Bland. The breeding committee of Randy Jackson, Scott Warnick, Betsy Brown and Anne McDonald will meet to decide possible changes to the Breeders’ Fund program and races.
Item 3. Race Bike Insurance
The race bike insurance that is offered during the race meet, is a self insured policy. After much discussion, a motion was made to raise the limit on this policy to $2,000. The motion passed unanimously. Any future claims will be reviewed by two members of the board.
Item 4. Membership Dues
Dues are currently $30.00 per person per year. In order for the bike insurance to be valid, the owner, driver and trainer of the horse must all be members. It was moved and seconded, that drivers be given the option of paying $100 per year for membership and then they would be eligible for the bike insurance even if the owner and trainer are not members. This motion passed unanimously.
Item 5. Administrative Salary
Due to the increase in responsibilities, it was moved and seconded that the Executive Director salary be increased to $50,000 per year. The motion passed unanimously.
Item 6. Spotsylvania Track Update
Scott gave an update on the progress with Spotsylvania County and the possibility of a harness track being constructed there. Things are progressing on the political side but we will need to reach out to potential investors.
As there was no further business to be discussed, Scott Woogen adjourned the meeting at