Meeting Minutes January 18, 2018
The meeting was called to order by president, Scott Woogan at 6:05 p.m.
Those present by phone were: Scott Woogan, Gregg Trotto, Amanda Jackson, Anne MacDonald, Betsy Brown, Terry Kiebler, Tyler Shehan, Debbie Warnick and Jeb Hannon
Item 1. Racing secretary for the 2018 Shenandoah Downs meet A phone interview has been done with Craig Andow. Craig is going to check with Ocean Downs and confirm if he would be available. He is also going to let Scott know his salary requirements. Jeb is going to have interviews set up with Dee Lineweaver and Scott Warren.
Item 2. Meeting at Shenandoah Downs Jeb said that an on site meeting is being planned for February 24th or 25th. It was mentioned that the 25th would conflict with racing at Rosecroft and may prevent some board members from attending. Jeb will let everyone know when the date is confirmed. Jeb Hannon left the meeting.
Item 3. Race dates for the 2018 Shenandoah Downs meet There was a lot of discussion about dates for the meet and the stakes races. It was agreed to try racing on a week day and see how that works out. Fridays were suggested but there was concern that there could be traffic problems for people shipping in. Also, Friday could conflict with local activities and hurt attendance. It was agreed that Monday would be a better day to try. Scott will discuss with the VEA the possibility of adding Monday, October 8th and October 15th to the meet. These dates would be used for the stakes eliminations and finals.
Item 4. Foal and yearling registration The requirements to register a foal were not listed consistently in all places. This resulted in some confusion, and possibly some foals were not registered. It was moved and seconded to discontinue foal registration. Registration will not be reuired until May of the yearling year. The vote was unanimous. This change will be announced on our website. We will also list all stakes registration payments and dates on the USTA website and possibly in Hoofbeats magazine.
Item 5. Executive Director After much discussion, it was agreed that problems exist because Iain Woolnough lives in Florida and is not easily able to handle some duties. It was agreed that we need someone who lives in Virginia for this position. It was moved and seconded that Debbie Warnick fill this position. A roll call vote was taken with Debbie sustaining from the vote. It was passed unanimously. Debbie will step down from the Board of Directors so there will be no conflict with her accepting the position. Iain will be asked to remain as a consultant. Amanda Jackson will contact Iain to have him forward the records to Debbie. It was moved and seconded that Amanda Jackson hold the office of treasurer. This vote passed unanimously.
As there was no further business to be discussed, Scott Woogan adjourned the meeting at 7:30 pm.
Respectfully submitted, Debbie Warnick Executive Director